Use this starter list for a simple birthday party and adapt it to your guests. Tableware quantities show an example of 10 guests; edit them for the people attending and the food you will serve. Food rows start at 1 as a planning placeholder, so enter your own amounts after choosing the menu.
Your checklist ↓Confirm what the venue or party provider includes, its rules for outside food, candles and decorations, and who handles cleanup. Discuss food allergies privately with guests or children's parents or carers, then confirm ingredients and requirements with the baker or caterer.
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Choose one plan per row. The checkbox is separate. If you own some and need more, split the item into two rows. Optional items start as Skip.
Quantity: 1 · Need to buy
Confirm size for the people eating and check ingredients with the baker.
Quantity: 1 · Need to buy
Enter bottles or a refill plan for guests and duration; check what is supplied.
Quantity: 1 · Skip
Optional if serving a meal; replace this row with your dishes and amounts.
Quantity: 1 · Skip
Optional; choose after checking food needs, then enter actual pack quantities.
Quantity: 10 · Need to buy
10 is an example; adjust for guests, courses and reusable or supplied plates.
Quantity: 10 · Need to buy
Start from the example guest count; use existing or supplied cups where practical.
Quantity: 20 · Need to buy
20 is an editable example; check the menu, existing supply and pack contents.
Quantity: 10 · Skip
Add if the menu needs them; adjust the example count and reuse or borrow.
Quantity: 1 · Borrow
Borrow or reuse a tray for the planned food; confirm any venue supply.
Quantity: 1 · Skip
Match to the food you chose; borrow, reuse or skip if the menu needs no bowl.
Quantity: 1 · Already own
Use one you have or borrow; mark supplied if the venue handles cake service.
Quantity: 1 · Skip
Optional; check table size and supplied covers, and reuse one if suitable.
Quantity: 1 · Skip
Optional; reuse a banner and confirm permitted places and fixings.
Quantity: 1 · Skip
Optional; choose the count or design and confirm the venue allows candles.
Quantity: 1 · Skip
Add for a chosen game; reuse or borrow and check its age and player guidance.
Quantity: 1 · Skip
Optional activity; check existing supplies, product ages and materials per participant.
Quantity: 10 · Skip
Optional; edit for the recipients and check the chosen product's age label.
Quantity: 2 · Need to buy
Example count; check bin size, existing supplies and venue waste arrangements.
Quantity: 1 · Already own
Use your existing roll for spills, or your usual cleaning cloths; check venue supplies.
Quantity: 2 · Already own
Use containers you have for packing food; adjust count and check supplied boxes.
Include the birthday person, hosts and accompanying adults when they will share the food. Replace the example tableware counts with your guest count and serving plan. Check pack contents before buying; food amounts still need your own menu and portion decisions.
Ask the venue or provider whether plates, cups, serving pieces, activities and cleanup supplies are included. Mark confirmed items as provided and agree any contributions separately. A shared list is a snapshot, so confirm arrangements directly.
Check your cupboards for plates, cups, trays and containers, and borrow what you need for a single event. Add decorations and favors only if you want them. If buying a reusable item for future parties, choose the exact size and model before checking its price with Muchita Shopping.
Ask guests, or parents and carers for children, what they can and cannot eat. Check ingredient labels and discuss requirements with the baker or caterer before ordering. Keep these conversations outside the shared shopping list.
The 10-guest example sets editable tableware counts. Food rows are placeholders: choose the menu, count the people eating, and confirm portions or cake size with your supplier. Set drink amounts for the duration and available refills; the list does not calculate food or drink quantities.
Use suitable plates and cups you already have, borrow extras, or mark confirmed venue supplies as provided. Buy the missing quantity after checking pack contents. Matching tableware, decorations and favors are optional.
Confirm the package contents, rules for outside food, candles and decorations, and cleanup arrangements. Ask about serving equipment and any activity materials before buying them. Check food requirements with guests and the food provider separately.
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